ManageCourt07:00User guide
User guide
Everything you need to set up and run ManageCourt.
Written for club staff, not programmers: what each screen does, which setting to change and a worked example for each. Read it online or download it as one PDF.
08:00Contents
Contents
The guide, section by section.
Start here
00ManageCourt User GuideCourt booking for sports clubs on your own WordPress site: what ManageCourt does and how this guide is organised.
01Getting startedRequirements, installation and a step-by-step first setup, from your first location to taking the first booking.
Set up your club
02LocationsAdd each club or venue with its address, contact details, amenities, opening hours and its own booking rules.
03CourtsAdd each bookable court with its location, sport, surface, status and optional own opening hours and rules.
04Sports and formatsThe sports list, game formats (how many players each game needs), surfaces and amenities.
05Booking rulesDurations, start times, how far ahead players can book, limits per player, payment methods, price plan, alerts and cancellation — and how rules are inherited.
06Price plansNamed price plans: per court or per player fees, guest fees, peak and weekend prices, lights, member prices by role, discounts, free bookings, booking fee and VAT — with a "test a price" tool.
07PaymentsPay at the venue or online through WooCommerce: holds, order and payment pages, automatic refunds, payment links and taxes.
Run the day
08CalendarThe staff day view: see every court at a glance, book for players, open a booking to mark it paid, check in, move or cancel it, block courts and close them for bad weather.
09Bookings listEvery booking in one searchable, filterable table, with CSV export.
10TodayThe front-desk screen: today's bookings, courts booked, money to collect, what needs attention and who is waiting for a court.
11ReportsHow busy your courts are, revenue booked and collected, cancellations, no-shows, busiest times, most active players — for any period, with CSV export.
12PlayersOne directory of members and your club list, player profiles, adding players, importing a spreadsheet, exporting, and inviting club-list players to create an account.
13Waitlist alertsPlayers ask to be told when a court frees up at the time they want; everyone waiting is emailed as soon as a matching slot becomes free.
16Regular bookingsBook the same court and time every week or every few weeks: how staff and players create a series, what happens to dates that aren't free, paying and cancelling sessions.
Players and your website
15The player experienceWhat players see: choosing a time, adding players, paying, My bookings, cancelling, alerts and accepting an invitation.
14EmailsWhich emails ManageCourt sends and when, who gets them, editing the templates with placeholders, reminders and the club's copy.
17Blocks and shortcodesPut booking, My bookings and the locations list on any page with blocks or shortcodes, and control which location and sports they show.
20Multilingual sitesUsing ManageCourt with WPML or Polylang: translating locations, courts and email templates, and emails in each player's language.
Admin and reference
18Roles and permissionsWhat administrators and Court Managers can do, and how to limit a Court Manager to some locations.
19SettingsEvery option under ManageCourt → Settings, plus background jobs and what happens when you deactivate or delete the plugin.
21Privacy and GDPRWhat personal data ManageCourt keeps, player search consent, and how to export or erase a person's data.
22Troubleshooting and FAQAnswers to common questions and fixes for common problems.
23For developersHooks, filters, the REST API and where ManageCourt keeps its data.
24ChangelogWhat changed in each version of ManageCourt and of this guide.
12:00Help
Questions
Can't find the answer?
Most questions are answered in the FAQ. If yours isn't, write to us and we'll help you set it up.
Read the FAQ →Offline
The whole guide in one file
Download the user guide as a PDF to read offline, print or share with your staff.
Download the user guide (PDF) →